+44 7968 950319 words@simonemslie.co.uk

Privacy Policy

This privacy policy was last updated on 02 June 2021.

I am a registered sole trader, trading as Simon Emslie. I offer copywriting and proofreading services to businesses, publishers and authors.

This policy describes how I protect and make use of the information that you give me via this website. If you are asked to provide information, it will only be used in ways stated in this policy.

Why do I collect data from you?

I gather and use certain information about you to:

  • respond to your requests for information
  • provide quotes for projects
  • allow me to contact you during a project
  • enable certain functions on this website
  • better understand how visitors use this website

What information do I collect?

The following is the minimal information that I will collect from you:

  • Name
  • Email address
  • Information regarding your enquiry

How do I use this data?

The data I collect is used as follows:

  • For my internal accounting processes and so that I am compliant with tax authority (HMRC) if it requests an audit
  • To contact you in response to your enquiry
  • To record your agreement to the terms and conditions of my copywriting and proofreading services

I will never use this information for marketing or promotion purposes without receiving your explicit permission in writing first, or unless you have signed up for notifications.

How do I use cookies?

A cookie is a tiny piece of data stored on your computer by a web browser. It allows my website to remember you when you return to the site and view different pages.

I only use cookies for web analytics, specifically:

  • Google Analytics

I do not gain access to your computer or any files by using cookies. I also do not gain access to any information that you choose not to share with me.

You can read Google’s privacy statement here.

How do I collect your personal data?

I collect and store minimal information via the following forms:

  • Contact form (via Siteground)
  • Email (via Siteground)

I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.

You can ask me to remove your data from Siteground at any time. If you have any questions or requests for modification or removal of your data, you are welcome to email me at words@simonemslie.co.uk or write to me at Simon Emslie, 41 Dongola Road, Bristol, BS7 9HW.

How do I store your personal data?

The minimal information I collect is stored on the following data servers:

  • Siteground. This is my website host. It is password-protected and has SSL-certification (https) to provide an additional layer of security. You can read Siteground’s privacy policy here.
  • Microsoft OneDrive. This is my cloud-based file management system accessed via my password-protected computer and devices. You can read Microsoft’s privacy policy here.
  • I also use Google Drive, accessed via my password-protected computer and devices, for working on drafts of copy. You can read Google’s privacy policy here.

How long do I keep your data for?

Because many of my customers and clients work with me more than once, I do not delete data unless specifically requested to do so.

HMRC requires me to keep records for ‘at least 5 years after the 31 January submissions deadline of the relevant tax year’.

Please ask me if you want me to delete or amend your records. As long as I’m complying with HMRC’s legal requirements, I’ll action your request immediately.